Electronic Data Interchange (EDI) allows businesses to effectively communicate and process business transactions electronically. If your business is EDI-ready, or if you're considering this investment, the SCE&G EDI billing option makes good business sense.
With our EDI option, your company can realize the many benefits associated with EDI that impact how you process your company’s SCE&G bill, including:
- More efficient electronic transactions thanks to reduced labor, mailing, and archival costs.
- Improved accuracy and speed of information exchanged between companies. EDI requires one-time data entry and performs automatic reconciliation.
- A more environmentally friendly process that minimizes paper use and storage requirements.
- Streamlined bill management operations, such as sending and receiving invoices.
- Reduced delays, late fees and lost invoices.
How an EDI System Works
Businesses that use EDI software and systems follow certain protocols for exchanging data electronically. Each transacting party is categorized as a trading partner, and exchange mutual agreements that define a commercial transaction.
All subsequent transactions are then communicated in a standardized manner through an intermediate channel company called a Value Added Network (VAN) or via FTP with PGP encryption. The VAN is a third-party service provider that permits different trading partners to communicate through a central clearinghouse.
Set Up EDI Billing
Step 1: Complete an EDI billing Customer Agreement document. To obtain the agreement, contact your SCE&G account manager. If you do not have a SCANA account manager, contact the SCE&G billing department. Complete, sign and return these documents to your account manager. If you are a third party billing aggregator, complete a Third Party Agreement document. Complete, sign and return these documents to your account manager or the SCE&G billing department.
Step 2: Your SCE&G account manager will forward the contract to the SCE&G EDI billing department. The EDI billing department will explain the testing requirements and will schedule a date for testing to begin.
Step 3: SCE&G will then transmit a set of test invoices specifically used for EDI certification testing purposes to ensure the successful download of invoices into your financial processing system.
Step 4: Following the completion of all testing, your organization's account will be switched to EDI, and you will no longer receive paper bills from SCE&G. The EDI billing department will notify you when the first EDI invoice is initiated.
Preliminary Customer Requirements
1. EDI Software -- If your organization does not already have EDI capability, you will need to purchase and install EDI translation software. The software must be capable of receiving the American National Standards Institute (ANSI) X-12, Utility Industry Group (UIG), Transaction Set 810 Invoice.
2. VAN Mailbox (optional) -- You will need to establish an electronic mailbox with a Value Added Network Service Provider (VAN). You must have access to a VAN for EDI 810 invoices. SCE&G can also FTP EDI billing transactions using PGP encryption.
3. DUNS Number or other Unique identifier -- You will need to obtain a Dun & Bradstreet Number (DUNS), a common company identifier in EDI and global electronic commerce transactions used on all EDI transactions by SCE&G. A DUNS number can be obtained by calling toll-free at 1-866-472-7362 or by visiting the Dun & Bradstreet website. SCE&G can also accept a unique identifier for EDI billing transactions in lieu of a DUNS number.
Set Up EDI Payments
At SCE&G, we also offer EDI payments through the ACH network, using the CCD+ or CTX format. For payment setup, execute two originals of the ACH agreement available from your account manager or by contacting Chris Counts in SCANA Treasury Services at 803-217-8405. Complete, sign and return these documents to the address provided on the form.
For additional information, please e-mail us or call our toll-free commercial account line at 1-866-543-7234. We're available Monday through Friday from 8:00 a.m. to 5:00 p.m. Or, call our toll-free general customer service line at 1-877-776-2427, which is available to you 24 hours a day, seven days a week.