How an EDI System Works
Businesses that use EDI software and systems follow certain protocols for exchanging data electronically. Each transacting party is categorized as a trading partner and exchange mutual agreements that define a commercial transaction.
Subsequent transactions are then communicated in a standardized manner through an intermediate company called a Value Added Network (VAN) or via File Transfer Protocol (FTP) with PGP encryption. Using a third-party VAN permits trading partners to communicate through a central clearinghouse.
Setting Up EDI Billing
(allow approximately 3-5 days)
- Step 1: Complete and return an EDI Billing Customer Agreement, available through your SCE&G account manager or the SCE&G billing department. If you are a third party billing aggregator, complete and return a Third Party Agreement.
- Step 2: Once the necessary agreement(s) are received, SCE&G's EDI billing department will contact you to explain the electronic testing requirements and schedule a date for testing.
- Step 3: SCE&G will transmit a set of "test" invoices to ensure a successful download of invoices into your financial processing system.
- Step 4: Once testing is complete, your account will be switched to EDI, and you will no longer receive paper bills from SCE&G. The EDI billing department will notify you when the first EDI invoice is initiated.
- EDI Software - You will need to purchase and install EDI translation software capable of receiving the American National Standards Institute (ANSI) X-12, Utility Industry Group (UIG), Transaction Set 810 Invoice.
- DUNS Number or Other Unique Identifier - You will need to obtain a Dun & Bradstreet Number (DUNS), a common company identifier in EDI and global e-commerce transactions. Obtain a DUNS number by calling 1-866-472-7362 or by visiting Dun & Bradstreet. SCE&G can also accept a unique identifier in lieu of a DUNS number.
Setting Up EDI Payments
SCE&G also offers EDI payments through the ACH network, using the CCD+ or CTX format. For payment setup, execute two originals of the ACH agreement, available from your account manager or by contacting Chris Counts in SCANA’s Treasury Services at 803-217-8405. Return to the address noted on the form.